Corporate Notary and Legalisation Services for Businesses

At Apex Notaries, we provide specialist corporate notarial services, business document notarisation and legalisation support to companies, law firms, financial institutions and professional advisers throughout the United Kingdom and internationally. Our experienced team assists clients with the notarisation, Apostille and legalisation of a wide range of international corporate documents, helping transactions proceed efficiently and with confidence.

With offices in London, Reading, Marlow and Basingstoke, we support organisations ranging from owner-managed businesses and SMEs to multinational companies and global professional services firms. We also frequently assist international businesses with their notarial and legalisation requirements.

Experienced Corporate Notaries

Our notarial team brings almost three decades of combined experience in document notarisation and legalisation. The practice is led by Sukhpal Matharoo, Notary Public, supported by a dedicated team committed to delivering an exceptional standard of client service.

We understand that commercial transactions often operate within demanding timelines. Our role is not simply to notarise documents, but to guide clients through the wider legalisation process, identify potential issues early and ensure documents meet the requirements of the receiving jurisdiction.

Whether you require a single document notarised or support with a multi-jurisdictional transaction, we provide clear, practical and responsive advice at every stage.

Corporate Documents We Commonly Notarise

Board Resolutions and Shareholder Resolutions

Corporate resolutions are frequently required for international banking arrangements, overseas investments, corporate restructurings, acquisitions and regulatory compliance matters.

We regularly notarise:

• Directors’ resolutions
• Written shareholder resolutions
• Special resolutions
• Corporate approvals and authorities
• Resolutions authorising international transactions

Our team can also assist with any Apostille or Embassy legalisation requirements associated with these documents.

Companies House Documents

Many overseas authorities require official UK company records to undergo company document notarisation before they can be accepted abroad. We regularly assist businesses requiring the notarisation and legalisation of Companies House documentation for international transactions, regulatory filings and overseas corporate registrations.

We regularly assist with:

• Certificates of Incorporation
• Certificates of Good Standing
• Confirmation Statements
• Companies House filings
• Certificates of Change of Name
• Memorandum and Articles of Association
• Other official company records

We can obtain certified copies where appropriate and manage the legalisation process from start to finish.

International Transaction Documents

Cross-border transactions often involve complex documentary requirements imposed by foreign regulators, banks and counterparties.

We regularly assist with the notarisation and legalisation of:

• Transaction documents
• Financing and security documents
• Corporate guarantees
• Share transfer documentation
• Banking documents
• Investment and acquisition documentation
• Corporate authorities and approvals

We work closely with solicitors, accountants, company directors and overseas advisers to ensure documentation satisfies the requirements of the destination country.

Constitutional Company Documents

Corporate constitutional documents are frequently required for international transactions, foreign registrations and overseas regulatory applications.

We assist with:

• Articles of Association
• Memoranda of Association
• Constitutional amendments
• Corporate governance documentation
• Shareholder agreements where notarisation is required

Our experience enables us to identify common jurisdiction-specific requirements before documents are submitted overseas.

Deeds of Ratification and Confirmatory Corporate Documents

Where a company is required to confirm or ratify a previous transaction, appointment or authority, a deed of ratification may need to be notarised for use abroad.

We regularly assist with:

• Deeds of ratification
• Confirmatory corporate deeds
• Corporate authority documents
• Ratification of appointments
• Transaction ratification documents

Our team can advise on the notarisation and legalisation requirements applicable to the relevant jurisdiction.

Commercial Registry Extracts and Corporate Status Documents

Foreign authorities often require evidence of a company’s legal existence, registration and current status.

We assist with:

• UK company extracts
• Foreign commercial registry extracts
• Corporate registration certificates
• Business registration documents
• Corporate search reports

Where legalisation is required, we can arrange Apostilles and Embassy legalisation as part of a seamless service.

Corporate Apostille and Legalisation Services

Following notarisation, many countries require documents to undergo Apostille certification or Embassy legalisation. Our corporate Apostille services and corporate legalisation services provide businesses with a streamlined solution for completing both stages of the authentication process.

We regularly arrange Apostille services for companies requiring documents to be recognised by overseas government authorities, registries, banks and commercial counterparties.

Apex Notaries can arrange:

• FCDO Apostilles
• Embassy legalisation
• Consular authentication
• International document certification
• Multi-jurisdictional legalisation requirements

We regularly handle documents destined for Europe, the Middle East, Asia, North America, Africa and other jurisdictions around the world. By coordinating both notarisation and legalisation, we help clients avoid unnecessary delays and administrative burden.

Supporting Law Firms, Banks and International Businesses

We have extensive experience supporting organisations involved in cross-border transactions and the preparation of international corporate documents. Our clients value the certainty, efficiency and commercial awareness that specialist corporate notarial services can provide.

We work with a broad range of organisations including:

• UK and international law firms
• Banks and financial institutions
• Corporate service providers
• Accountancy firms
• Private equity and investment businesses
• Multinational companies
• SMEs and owner-managed businesses

Our experience across a wide range of jurisdictions allows us to identify common international requirements and provide commercially focused solutions that support business objectives.

Why Businesses Choose Apex Notaries

Clients choose Apex Notaries because we offer:

• Extensive experience in corporate notarisation and legalisation
• Practical support for complex international transactions
• A responsive and client-focused service
• Offices conveniently located across London, Reading, Marlow and Basingstoke
• Support for both UK and overseas clients
• Comprehensive Apostille and Embassy legalisation services
• Deep experience in international document authentication

Our objective is simple: to provide an efficient, reliable and professional service that helps businesses meet international documentary requirements with confidence.

Contact Apex Notaries

Whether you require assistance with board resolutions, Companies House documents, corporate transaction documents, deeds of ratification, commercial registry extracts or any other corporate document, our team can help.

To discuss your requirements, contact Apex Notaries at info@apexnotaries.co.uk or call +44 (0)333 091 3776. We will guide you through the notarisation and legalisation process and provide a clear, practical solution tailored to your transaction.